Residents
Approve visitors, pay maintenance by UPI, raise complaints, book amenities and vote, from one app.
Features
Everything Ekvasa does, in one place.
Ekvasa brings residents, guards and the committee together on the same records. Every feature on this page is live for societies today.
Built for everyone in the society
One app for residents and guards, and a web console for the office, all working from the same records.
Gate and guards
Simple screens for visitors, codes, daily staff, parcels and vehicles, that keep working without internet.
Committee and office
Billing, accounts, notices, helpdesk, amenities, parking, meetings and roles, in a web console and in the app.
Two things that run through all of it
Security and privacy
Your data is never sold, chats are sealed, no fingerprints or face scans, and clear rules on who sees what.
Languages and offline
English, ગુજરાતી and हिन्दी on every app screen, and a gate that keeps working without internet.
Every feature
Grouped by what it helps with. Each one links to where it is explained in full.
Gate
Visitors approved by the home
The guard picks the home, types the visitor’s name and takes a photo. The home gets a notification with the photo and taps Allow or Deny in the app; the guard sees the answer at once.
More: Visitors approved by the homeNobody left waiting
If the home has not answered in 45 seconds it is reminded, and the guard sees the home’s numbers to call. An answer given on the call is recorded too.
More: Nobody left waitingThe answer shows the moment it is given
When a home says yes or no, the guard’s screen changes at once. Let them in is a light green card and Do not allow a light red one. Parcels and SOS use the same fast lane.
More: The answer shows the moment it is givenOne keypad for every code
A guest’s pass code or a regular’s own code goes on the same Pass code screen. The keypad sits at the bottom, in thumb reach, with a Clear key.
More: One keypad for every codeA photo of every new walk-in
The society can require a photo of each new walk-in visitor: the guard’s button says Take a photo first until one is taken. It is on by default; passes and regular visitors are not asked.
More: A photo of every new walk-inEvery guard photo is stamped
The Ekvasa mark, the society, the date and time in India time and, when the guard allows it, the gate’s location are printed on each photo on the phone itself. If location is refused, the photo is stamped without it.
More: Every guard photo is stampedApproved, but not yet inside
When the home says yes and the visitor is not checked in, the guards see Approved 3 min ago, check in and are reminded every 3 minutes, up to 5 times. The society sets the minutes and the limit, or turns it off.
More: Approved, but not yet insideOld entries leave the gate board by themselves
A visitor the home approved who never reaches the gate is marked did not come after the society’s limit, 2 hours unless changed, and the home is told once. A visitor still waiting for the home’s answer ends as no answer after 30 minutes, as if the guard had tapped Visitor left. The guard’s card turns amber before that, and every card says how long ago in the same words.
More: Old entries leave the gate board by themselvesGuards talk to each other, live
Guards of the same society hold the round Talk button and speak; the others hear them at once and see who is talking. Nothing is recorded. It works on weak networks, a guard who is removed or blocked is disconnected at once, and the society can switch it off.
More: Guards talk to each other, liveGuest passes
A resident makes a one-time 6-digit code for a guest, a delivery, a cab or a service visit, valid from 4 hours to 7 days. The guard types it in and the home is told.
More: Guest passesInvite a visitor with a link
A resident sends a visitor one link. The visitor types their own name, mobile number and the time they plan to come, and the home decides. Only when the home approves does it get a code to share, as with a guest pass. The link works for the time the resident chooses and takes only as many requests as they allow.
More: Invite a visitor with a linkSend a code on WhatsApp
Guest passes, delivery codes and regulars’ codes go to the visitor on WhatsApp with a ready-made message, from the resident’s own phone. Each code also comes as a QR the guard scans, with the digits as the fallback.
More: Send a code on WhatsAppRegulars with their own code
A driver, tutor or dhobi gets a standing 6-digit code for the days and hours the home sets, and the home is told each time they come in.
More: Regulars with their own codeDeliveries your way
For the next few hours, tell the gate: ask me, leave it at the gate, or send it up. Expecting one delivery? Share a one-time delivery code.
More: Deliveries your wayParcels kept at the gate
The guard logs a parcel with a photo and the home is told. The office sees what is waiting at the gate.
More: Parcels kept at the gateParcel hand-over code
Every parcel gets a 4-digit code that only the home and the gate can see. The guard asks for it at hand-over; if a parcel goes without it, the home is told why.
More: Parcel hand-over codeWho is inside, at a glance
Guards check visitors in and out, with an “Inside now” list and today’s counts.
More: Who is inside, at a glanceA group in one entry
The guard sets how many people came in together, and everyone sees “Ramesh Patel +2”.
More: A group in one entryVisitors who stay too long
If the society sets a limit, from 1 to 24 hours, the gate and the home are told when a visitor is still inside after it.
More: Visitors who stay too longYour visitor history
Every visit to your home since you joined it, with a date range and a name search. Visitors from before you joined are not shown to you.
More: Your visitor historyThe gate log for the office
Today, 7 or 30 days of visitors with photos, search and filters, updating live. Visitor photos are deleted after 30 days.
More: The gate log for the officeA quiet gate phone is noticed
If a gate phone has been out of touch for over a day, the office sees it and its managers are told.
More: A quiet gate phone is noticedPatrol rounds and guard attendance
Checkpoints with a QR on the wall, and rounds the gate app ticks off one scan at a time, even with no network. A checkpoint missed in its time is reported to the office. Guards mark in with a selfie stamped with the society, name, time and place, and the gate’s QR. Late or missing shifts are reported, with an Excel for the agency.
More: Patrol rounds and guard attendanceResidents in and out, service vehicles
A resident’s own gate QR, and the gate marks residents in and out even without a network. The home sees its own movements. The office sees them only with a permission given on purpose. Movements are kept 90 days. Service vehicles are marked in and out too, with their trips counted every month.
More: Residents in and out, service vehiclesMaterial passes, moves and the no-dues NOC
A resident raises a pass for goods going out, or a move-in or move-out with a lift slot. The office approves. The gate lets the pass out, even without a network. The no-dues NOC comes as a PDF in the society’s own layout once the home owes nothing.
More: Material passes, moves and the no-dues NOCA tap when your child leaves the gate
The parent who listed a child switches the alert on for that child, and agrees that the gate sees their name and age. The guard then marks the child left, alone or with an adult, and back, even without a network. The adults of the home are told at once.
More: A tap when your child leaves the gateGuards sign in without email
With the society code, a guard ID and a PIN. The office creates guards, resets PINs, switches a login off and prints a sign-in sheet.
More: Guards sign in without emailToday’s bookings at the gate
Guards see today’s amenity bookings, so a party’s guests are expected.
More: Today’s bookings at the gateThe gate calls a home from the app
When a visitor waits, the guard can call the home’s residents from the app, with no number shown. The office can call any member. The society can switch calls off, and the call list shows who called whom, never what was said. A call made from the visitor’s card also shows on that visitor’s entry, with the time and how long it lasted.
More: The gate calls a home from the appWho let a visitor in, and the gate’s calls
Tap a visitor in the app, or choose Details in the console, for a short timeline: who logged them at the gate, who approved or denied in the app, who marked the home’s answer on a call, the gate’s calls to the home with the time and length of each, and check-in and check-out. It settles who let a visitor in. No call is ever recorded, only who called whom, when and for how long; never the sound, never a number. A call the guard makes from a visitor’s card also shows in that entry, and like every call it is kept 90 days. A home sees only its own visitors, and the office needs the gate-log permission.
More: Who let a visitor in, and the gate’s calls
Daily staff
Daily staff
Maid, cook, driver, nanny and others, with the days they come. The guard checks them in with one tap and the home is told.
More: Daily staffStaff attendance from the gate
The days each person came this month, with times, days off and days missed, and a summary to share on salary day. The office sees everyone across homes.
More: Staff attendance from the gateStaff profiles
One profile for each person across homes: a photo, a Verified mark from the office, how many homes they work in (never which) and the average of the homes’ ratings. Someone the office blocks is refused at the gate, even offline.
More: Staff profilesRemoving someone from a home
The office can take daily staff or a regular off a home, with a reason the home is told.
More: Removing someone from a home
Safety
SOS
Hold the SOS button for two seconds. Every guard, the admins and the rest of the home get an alarm, and by reason so do the people who can act: a medical SOS reaches residents who said they can help (their block first), a fire alarms the whole block, an intruder alert the floors around. A guard or responder taps “I’m going” and the resident sees who is coming.
More: SOSGate and emergency numbers
Up to 3 gate numbers and 10 emergency numbers set by the office, with 112, 108, 101 and 100 always shown. They work without internet.
More: Gate and emergency numbers
Parking and vehicles
Tell a vehicle’s owner
A car blocking the gate, or lights left on? Type the number and its home is told, without your name, home or number. The office sees the last 30 days of alerts.
More: Tell a vehicle’s ownerNumber-plate look-up
The guard types a plate, or its last four characters, and sees the home, slot and sticker, never a name or phone number. It works offline for residents’ vehicles.
More: Number-plate look-upParking register
Slots by level and type, covered or not, tandem slots, allotments and moves; every home’s vehicles with sticker numbers; one number plate, one home.
More: Parking registerVisitor parking and reports
Guards park visitors in visitor slots; residents report someone in their slot or being blocked in; a 2 a.m. report lists visitor vehicles still inside.
More: Visitor parking and reports
Residents and homes
Delete a login that is no longer needed
In the console, an office member with the right permission can delete a guard’s gate login or a resident’s mobile-and-PIN login. The office is also told when a resident or guard deletes their own account.
More: Delete a login that is no longer neededJoin with the society code
A resident types the 8-character code, picks the home and says owner, tenant or family. Until the office approves, they see nothing of the society.
More: Join with the society codeStrangers stay out
The home’s owners are asked “Do you know them?”. The office sees who already lives there, whether the person is in the society’s register, earlier declines and brand-new accounts, and repeated requests are limited.
More: Strangers stay outResidents without email
The office makes a mobile-and-PIN login and prints a sign-in sheet, so everyone in the home can use Ekvasa.
More: Residents without emailAdd your family yourself
A home’s tenant, or its owner when the home is not let, adds their family at once: adults with their mobile and email, children by name and age. The office is told and can remove anyone; family can leave the home themselves.
More: Add your family yourselfPets on the home’s card, with vaccination reminders
A home lists its pets with a photo, the breed and the dates of their vaccinations. Everyone in the home is reminded before the next one is due, and again if it is missed. The owners and tenants of the home keep the list, the office sees the pets of the society, and the gate never does.
More: Pets on the home’s card, with vaccination remindersAdd a resident yourself
The office can add one resident at a time, in the app or the console: name, mobile, the home, and an email where they have one. If there is no email, a society admin can make a mobile-and-PIN login instead.
More: Add a resident yourselfLight or Dark, your choice
In the app, open Account and choose System default, Light or Dark. System default follows your phone. Light or Dark stays as you choose, on this phone only. The office’s web console has an appearance button in its header too.
More: Light or Dark, your choiceChoose which notifications ring your phone
In the app, open Account, Notifications, Which notifications and switch off the groups you do not want pushed: gate and visitors, parcels, notices and polls, helpdesk, bills and payments, bookings, chats, meetings and documents, parking and vehicles, society office. Everything still shows in the app’s bell list. SOS and sign-in messages are always on, and a guard always gets the gate. The office console has the same switches under Profile.
More: Choose which notifications ring your phoneHome history and sales
Moves in and out and sales are kept and never edited. Recording a sale shows the home’s dues first, keeps them with the home and ends the old residents’ access.
More: Home history and salesOne account, many places
Live in one society, own a home in another and help run a third, from one account.
More: One account, many placesName and number changes checked
A member’s new name or mobile number waits for the office, unless the society turns the check off.
More: Name and number changes checkedAlerts that stand out
On Android, SOS, gate requests, notices and messages each have their own notification channel, so muting chats never silences the gate.
More: Alerts that stand out
Maintenance billing
Maintenance bills
Charge heads for each home, by carpet area or by home type; monthly, quarterly or yearly bill runs with a preview first, numbered in the society’s own series. Bills are never edited: credit and debit notes correct them.
More: Maintenance billsPay the society by UPI
Every bill has a UPI link and QR with the society’s own UPI ID, the exact amount and the bill number. The money goes straight to the society; Ekvasa never holds it.
More: Pay the society by UPIPay online, recorded at once
A society can switch on online payments through its own Razorpay account: residents pay by UPI, card or net banking inside the app, the money settles to the society’s own bank, and the receipt is recorded the moment Razorpay confirms it, with nothing to send to the office. Ekvasa holds no money and adds no fee. Pay by UPI stays for every society.
More: Pay online, recorded at onceAuto-pay for bills
A resident approves once, in their UPI app, bank or card, and every bill of the home is taken by itself a few days before its due date, within a cap the society sets, with the receipt in the app. The society office switches it on, sees every mandate and can stop one; residents stop theirs from the bill.
More: Auto-pay for billsBills on a schedule
The office picks a day of the month and Ekvasa issues each period’s bills by itself, with the same charges and notices as a run by hand, and tells the office.
More: Bills on a scheduleYour own bill design
The society adds its logo, address, registration number, colour, signature and terms once, sees the bill exactly as residents will, and every copy, on phones, printed or as a PDF, is the same.
More: Your own bill design“I’ve paid”, confirmed by the office
The resident adds the amount, date and UTR; the office checks it against the bank and confirms it with a receipt. Cash, cheque and bank transfers are recorded too, oldest bill first.
More: “I’ve paid”, confirmed by the officeReminders, late fees and GST
Notifications before and after the due date; a fixed late fee or simple interest; GST with the society’s GSTIN, as CGST and SGST; opening balances carried in.
More: Reminders, late fees and GSTDues and reports
Dues by days overdue, each home’s statement, a month-by-month report, and the ageing, collection, defaulters, GST and TDS reports, all with Excel export, and printable bills and receipts.
More: Dues and reportsBills in the app
Everyone in the home sees its bills, balance and receipts, and can save or share them as a PDF in English, Gujarati or Hindi.
More: Bills in the appA year’s receipt
One PDF of every payment for the home in a financial year, with the total.
More: A year’s receiptPayment details protected
Every change to where residents pay is kept, and every admin is told.
More: Payment details protectedThe subscription and receipts in the app
The society admin can read the Ekvasa subscription in the app: where it stands, the auto-pay status, every invoice with its figures, and the receipts for what was paid. It is for reading; paying and auto-pay are managed in the web console.
More: The subscription and receipts in the app
Accounts
Double-entry accounts
A standard chart of accounts, bank and cash, ledgers and a trial balance. Bills, receipts and notes post themselves, so the books always agree with billing.
More: Double-entry accountsExpenses, vendors and approvals
Vendors, and expenses with a photo or PDF of the bill, paid now or later. The society chooses maker-checker approval, and the approver is never the person who recorded it.
More: Expenses, vendors and approvalsStatements for the AGM and the auditor
Income and expenditure, receipts and payments, and the balance sheet, in Excel or printed with an auditor’s line; a file Tally can import; and, if the society wants, monthly totals for residents.
More: Statements for the AGM and the auditorA yearly budget set against the actual
The office sets a yearly budget for each income and expense head, and sees it beside the actual figures from the books, month by month. A new year can start from the last one with a percent added or taken off, and the budget downloads as Excel.
More: A yearly budget set against the actualFixed deposits, with a reminder before each one matures
The office lists each deposit with the bank, the rate and the dates, and the books move the money when a deposit is made, closed or renewed. The office and those who keep accounts are reminded before a deposit matures and on the day. The list downloads as Excel.
More: Fixed deposits, with a reminder before each one maturesBank statement import that matches itself
The office uploads the bank’s CSV or Excel statement. Ekvasa matches each line with the receipts, expenses, gateway settlements and journals already in the books, skips what was imported before, and lets the office tag what is left as a receipt, an expense or a journal. A summary sets the bank balance beside the books.
More: Bank statement import that matches itselfSecurity deposits, held home by home
The office records each deposit a home pays, and any part of it that is refunded or set against dues, and sees at once what each home holds. A refund can never be more than the home holds, and when the books are set up every entry goes into them. The home sees what it holds and its history.
More: Security deposits, held home by home
Helpdesk
Complaints with a conversation
Residents raise a complaint with a photo and talk it through with the “Society office”. Statuses, priorities and unread counts keep it moving.
More: Complaints with a conversationComplaints sorted by AI, if the resident agrees
If the resident agrees, an AI service suggests a new complaint’s team (plumbing, electrical, lift and more), urgency and safety hazard; if not, the office sorts it. The office can change anything.
More: Complaints sorted by AI, if the resident agreesAssigned, escalated, rated
The office hands a complaint to a person with a due time, unanswered ones escalate by themselves on the society’s rules, the home rates it when resolved, and reports show it by month, category, block and person.
More: Assigned, escalated, rated
Notices and community
Notices
General, maintenance, event or emergency, with a notification to everyone it is for; an emergency always goes to everyone and pops up on every phone.
More: NoticesNotices to chosen blocks
Send a notice to one block or a few. An emergency always goes to everyone.
More: Notices to chosen blocksReactions on notices
Residents react to a notice with Like, Love, Thanks, Applause or Dislike, one each, and can change or take it back. Residents see the counts and their own choice, never who reacted; the office sees the names in the console.
More: Reactions on noticesMembers directory
Find a neighbour by name or home, or by the end of their home’s vehicle number (its last four letters or digits, or more), and call or WhatsApp them where they allow it. Each member chooses whether their number shows, whether they are listed at all, and whether their home’s vehicles show on their card and lead to them.
More: Members directoryLocal services the society lists
The office keeps a short list of plumbers, electricians, doctors and others the society trusts, with a note and the hours they take calls. Residents see it in the app, grouped by kind, and call from there. It is the society’s own list, a place on it is never sold, and no bank details are ever shown.
More: Local services the society listsCall members from the app, your number never shown
Tap Call in app on a neighbour in the Members directory or in a chat and talk through the app. They see your name and never your number. No call is ever recorded: the call list keeps only who called whom, when and for how long, for 90 days. Each member can turn their own calls off. On a weak mobile network the call holds on, says so on screen, and comes back by itself after a short drop.
More: Call members from the app, your number never shownChats
One-to-one, the society’s Announcements, a group for each block and groups the office makes, with text and a photo; mute, block and report.
More: ChatsPolls
Owners only or every resident, one vote for each home, secret or open, results live or after closing, and reminders to homes that have not voted.
More: PollsSurveys with several questions
The office asks questions with a single choice, several choices, a rating or a short text, and each home answers once and may change its answer until the survey closes. Secret by default, with a reminder a day before it closes, results for each question and Excel.
More: Surveys with several questionsElections with a result certificate
The owners elect the committee by a secret vote, each home voting for up to the number of seats. When voting closes, the office prints a result certificate with the votes, the turnout and the elected candidates, and a tie for the last seat is flagged.
More: Elections with a result certificateMeetings
AGM, SGM and committee meetings with notice and agenda, a venue or online link, polls as resolutions, minutes and residents’ comments.
More: MeetingsDocuments
Bye-laws, minutes, audit reports, circulars and a home’s own papers on a private shelf, for everyone, owners, the committee or one home.
More: DocumentsA bell that remembers
Every notification is also kept in the bell, in the app and the console, and the bell counts what is unread exactly (99+ above 99).
More: A bell that remembers
Amenities
Amenity booking
Clubhouse, gym or courts with the society’s own days, hours, slots, limits, charges and deposits. Residents see what is available, taken and theirs, and a slot can never be booked twice.
More: Amenity bookingBookings run by the office
Approve, decline, cancel, book for a home and mark no-shows; close an amenity with a preview of the bookings it cancels; a reminder the evening before.
More: Bookings run by the office
Running the society
Lists that stay quick
Every list in the console is paged (10, 25, 50 or 100 rows) with search, Advanced filters, sorting and tabs, so a big society opens as fast as a small one. Residents, Blocks & homes, Parking, Helpdesk, Billing, Accounts, Subscription and Settings are split into tabs.
More: Lists that stay quickFind a person by their home
One search box on Residents takes A-101, A 101, 101, a name, a mobile or an email and shows the homes first. Tabs keep Join requests, Residents, Invited not signed in and Stopped from asking apart.
More: Find a person by their homeHelp one click away
Ekvasa Support in the profile menu opens the help centre already signed in, with the articles in your language.
More: Help one click awayMessages to your residents, with a delivery report
The office writes a message in the society’s own words, picks who gets it (everyone, blocks, owners, tenants, homes with dues or chosen homes), and sends it now or at a time it sets. It reaches the app, and by push and email if switched on, only between 9 am and 9 pm. A report then shows who got it, who read it and whose email was opened, and it downloads as Excel.
More: Messages to your residents, with a delivery reportAn asset register, with reminders before an AMC ends
The society lists what it owns and maintains, such as lifts, pumps, generators, CCTV and fire systems, with the vendor, the warranty, the AMC and the papers. Every service, repair and AMC renewal is logged, and it can be posted as an expense in Accounts. Before an AMC or a warranty ends, and once more when an AMC has run out, the office is reminded. It downloads as Excel.
More: An asset register, with reminders before an AMC endsYour registers, imported
Homes, residents, parking, vehicles, amenities, guards and accounts from Ekvasa’s Excel templates, with a preview of every row before anything is saved. Nobody is messaged in bulk.
More: Your registers, importedRoles for the committee
Treasurer, Helpdesk, Notices or Committee member, and where agreed the society’s own roles, each seeing only what it needs. Co-admins too, and a record of every admin and role change that cannot be edited.
More: Roles for the committeeThe office in the app
Payments, accounts, approvals, notices and decisions from a phone, even with no network.
More: The office in the appYour society’s settings
Language, join code, members’ numbers, change reviews and gate numbers, and the Gate and visitors cards: overstay limit, visitor photo, check-in reminder and walkie, set by the society.
More: Your society’s settings
Privacy
Delete your own account
Delete your account in the app or on the website, with no one’s approval. Your society’s records stay with the society, without your account, and, if you belonged to a society, its office is told.
More: Delete your own accountSealed chats
The words of every message are stored encrypted inside the database. The office never reads private chats; it sees a message only when someone in that chat reports it.
More: Sealed chatsEkvasa support sessions your committee can see
The Ekvasa team opens a society’s records only in a recorded, time-limited session your admins are told about at once, and makes changes only in the areas it chose. Admins see every session in the app and the console, with who opened it, why and what changed, and can report one.
More: Ekvasa support sessions your committee can see
Languages
English, Gujarati and Hindi
The society picks its language and each person can pick their own. Every app screen, notification and bill or receipt PDF follows it.
More: English, Gujarati and Hindi
Offline
The gate works without internet
The gate phone keeps what it needs: homes, passes, codes, staff and vehicles. Entries wait on the phone and go through in order, with their true time, when the network is back.
More: The gate works without internetWorks on a weak network
When the network is slow or gone, every resident and office screen shows what the phone saved.
More: Works on a weak networkAct now, sent later
Complaints, replies, votes, chat messages, “I’ve paid”, notices, expenses, approvals and decisions wait on the phone and go once the network is back.
More: Act now, sent later
Bring Ekvasa to your society.
Tell us about your society. We call you, show Ekvasa to your committee and set it up with your own data.