Tap a visitor in the app, or choose Details in the console, for a short timeline: who logged them at the gate, who approved or denied in the app, who marked the home’s answer on a call, the gate’s calls to the home with the time and length of each, and check-in and check-out. It settles who let a visitor in. No call is ever recorded, only who called whom, when and for how long; never the sound, never a number. A call the guard makes from a visitor’s card also shows in that entry, and like every call it is kept 90 days. A home sees only its own visitors, and the office needs the gate-log permission.
Tap Call in app on a neighbour in the Members directory or in a chat and talk through the app. They see your name and never your number. No call is ever recorded: the call list keeps only who called whom, when and for how long, for 90 days. Each member can turn their own calls off. On a weak mobile network the call holds on, says so on screen, and comes back by itself after a short drop.
When a visitor waits, the guard can call the home’s residents from the app, with no number shown. The office can call any member. The society can switch calls off, and the call list shows who called whom, never what was said. A call made from the visitor’s card also shows on that visitor’s entry, with the time and how long it lasted.
A resident sends a visitor one link. The visitor types their own name, mobile number and the time they plan to come, and the home decides. Only when the home approves does it get a code to share, as with a guest pass. The link works for the time the resident chooses and takes only as many requests as they allow.
Checkpoints with a QR on the wall, and rounds the gate app ticks off one scan at a time, even with no network. A checkpoint missed in its time is reported to the office. Guards mark in with a selfie stamped with the society, name, time and place, and the gate’s QR. Late or missing shifts are reported, with an Excel for the agency.
A resident’s own gate QR, and the gate marks residents in and out even without a network. The home sees its own movements. The office sees them only with a permission given on purpose. Movements are kept 90 days. Service vehicles are marked in and out too, with their trips counted every month.
A resident raises a pass for goods going out, or a move-in or move-out with a lift slot. The office approves. The gate lets the pass out, even without a network. The no-dues NOC comes as a PDF in the society’s own layout once the home owes nothing.
The office writes a message in the society’s own words, picks who gets it (everyone, blocks, owners, tenants, homes with dues or chosen homes), and sends it now or at a time it sets. It reaches the app, and by push and email if switched on, only between 9 am and 9 pm. A report then shows who got it, who read it and whose email was opened, and it downloads as Excel.
The society lists what it owns and maintains, such as lifts, pumps, generators, CCTV and fire systems, with the vendor, the warranty, the AMC and the papers. Every service, repair and AMC renewal is logged, and it can be posted as an expense in Accounts. Before an AMC or a warranty ends, and once more when an AMC has run out, the office is reminded. It downloads as Excel.
The parent who listed a child switches the alert on for that child, and agrees that the gate sees their name and age. The guard then marks the child left, alone or with an adult, and back, even without a network. The adults of the home are told at once.
A home lists its pets with a photo, the breed and the dates of their vaccinations. Everyone in the home is reminded before the next one is due, and again if it is missed. The owners and tenants of the home keep the list, the office sees the pets of the society, and the gate never does.
The office picks a day of the month and Ekvasa issues each period’s bills by itself, with the same charges and notices as a run by hand, and tells the office.
The society adds its logo, address, registration number, colour, signature and terms once, sees the bill exactly as residents will, and every copy, on phones, printed or as a PDF, is the same.
The office sets a yearly budget for each income and expense head, and sees it beside the actual figures from the books, month by month. A new year can start from the last one with a percent added or taken off, and the budget downloads as Excel.
The office lists each deposit with the bank, the rate and the dates, and the books move the money when a deposit is made, closed or renewed. The office and those who keep accounts are reminded before a deposit matures and on the day. The list downloads as Excel.
The office uploads the bank’s CSV or Excel statement. Ekvasa matches each line with the receipts, expenses, gateway settlements and journals already in the books, skips what was imported before, and lets the office tag what is left as a receipt, an expense or a journal. A summary sets the bank balance beside the books.
The office records each deposit a home pays, and any part of it that is refunded or set against dues, and sees at once what each home holds. A refund can never be more than the home holds, and when the books are set up every entry goes into them. The home sees what it holds and its history.
The office hands a complaint to a person with a due time, unanswered ones escalate by themselves on the society’s rules, the home rates it when resolved, and reports show it by month, category, block and person.
The office keeps a short list of plumbers, electricians, doctors and others the society trusts, with a note and the hours they take calls. Residents see it in the app, grouped by kind, and call from there. It is the society’s own list, a place on it is never sold, and no bank details are ever shown.
The office asks questions with a single choice, several choices, a rating or a short text, and each home answers once and may change its answer until the survey closes. Secret by default, with a reminder a day before it closes, results for each question and Excel.
The owners elect the committee by a secret vote, each home voting for up to the number of seats. When voting closes, the office prints a result certificate with the votes, the turnout and the elected candidates, and a tie for the last seat is flagged.
A society can switch on online payments through its own Razorpay account: residents pay by UPI, card or net banking inside the app, the money settles to the society’s own bank, and the receipt is recorded the moment Razorpay confirms it, with nothing to send to the office. Ekvasa holds no money and adds no fee. Pay by UPI stays for every society.
A resident approves once, in their UPI app, bank or card, and every bill of the home is taken by itself a few days before its due date, within a cap the society sets, with the receipt in the app. The society office switches it on, sees every mandate and can stop one; residents stop theirs from the bill.
The society admin can read the Ekvasa subscription in the app: where it stands, the auto-pay status, every invoice with its figures, and the receipts for what was paid. It is for reading; paying and auto-pay are managed in the web console.
A visitor the home approved who never reaches the gate is marked did not come after the society’s limit, 2 hours unless changed, and the home is told once. A visitor still waiting for the home’s answer ends as no answer after 30 minutes, as if the guard had tapped Visitor left. The guard’s card turns amber before that, and every card says how long ago in the same words.
Every list in the console is paged (10, 25, 50 or 100 rows) with search, Advanced filters, sorting and tabs, so a big society opens as fast as a small one. Residents, Blocks & homes, Parking, Helpdesk, Billing, Accounts, Subscription and Settings are split into tabs.
One search box on Residents takes A-101, A 101, 101, a name, a mobile or an email and shows the homes first. Tabs keep Join requests, Residents, Invited not signed in and Stopped from asking apart.
In the app, open Account, Notifications, Which notifications and switch off the groups you do not want pushed: gate and visitors, parcels, notices and polls, helpdesk, bills and payments, bookings, chats, meetings and documents, parking and vehicles, society office. Everything still shows in the app’s bell list. SOS and sign-in messages are always on, and a guard always gets the gate. The office console has the same switches under Profile.
When a home says yes or no, the guard’s screen changes at once. Let them in is a light green card and Do not allow a light red one. Parcels and SOS use the same fast lane.
The society can require a photo of each new walk-in visitor: the guard’s button says Take a photo first until one is taken. It is on by default; passes and regular visitors are not asked.
The Ekvasa mark, the society, the date and time in India time and, when the guard allows it, the gate’s location are printed on each photo on the phone itself. If location is refused, the photo is stamped without it.
When the home says yes and the visitor is not checked in, the guards see Approved 3 min ago, check in and are reminded every 3 minutes, up to 5 times. The society sets the minutes and the limit, or turns it off.
Guards of the same society hold the round Talk button and speak; the others hear them at once and see who is talking. Nothing is recorded. It works on weak networks, a guard who is removed or blocked is disconnected at once, and the society can switch it off.
Residents react to a notice with Like, Love, Thanks, Applause or Dislike, one each, and can change or take it back. Residents see the counts and their own choice, never who reacted; the office sees the names in the console.
The Ekvasa team opens a society’s records only in a recorded, time-limited session your admins are told about at once, and makes changes only in the areas it chose. Admins see every session in the app and the console, with who opened it, why and what changed, and can report one.
A home’s tenant, or its owner when the home is not let, adds their family at once: adults with their mobile and email, children by name and age. The office is told and can remove anyone; family can leave the home themselves.
The office can add one resident at a time, in the app or the console: name, mobile, the home, and an email where they have one. If there is no email, a society admin can make a mobile-and-PIN login instead.
In the app, open Account and choose System default, Light or Dark. System default follows your phone. Light or Dark stays as you choose, on this phone only. The office’s web console has an appearance button in its header too.
Delete your account in the app or on the website, with no one’s approval. Your society’s records stay with the society, without your account, and, if you belonged to a society, its office is told.
Guest passes, delivery codes and regulars’ codes go to the visitor on WhatsApp with a ready-made message, from the resident’s own phone. Each code also comes as a QR the guard scans, with the digits as the fallback.
Every parcel gets a 4-digit code that only the home and the gate can see. The guard asks for it at hand-over; if a parcel goes without it, the home is told why.
A car blocking the gate, or lights left on? Type the number and its home is told, without your name, home or number. The office sees the last 30 days of alerts.
One profile for each person across homes: a photo, a Verified mark from the office, how many homes they work in (never which) and the average of the homes’ ratings. Someone the office blocks is refused at the gate, even offline.
The home’s owners are asked “Do you know them?”. The office sees who already lives there, whether the person is in the society’s register, earlier declines and brand-new accounts, and repeated requests are limited.
Notifications before and after the due date; a fixed late fee or simple interest; GST with the society’s GSTIN, as CGST and SGST; opening balances carried in.
Dues by days overdue, each home’s statement, a month-by-month report, and the ageing, collection, defaulters, GST and TDS reports, all with Excel export, and printable bills and receipts.
A standard chart of accounts, bank and cash, ledgers and a trial balance. Bills, receipts and notes post themselves, so the books always agree with billing.
Vendors, and expenses with a photo or PDF of the bill, paid now or later. The society chooses maker-checker approval, and the approver is never the person who recorded it.
Income and expenditure, receipts and payments, and the balance sheet, in Excel or printed with an auditor’s line; a file Tally can import; and, if the society wants, monthly totals for residents.
Charge heads for each home, by carpet area or by home type; monthly, quarterly or yearly bill runs with a preview first, numbered in the society’s own series. Bills are never edited: credit and debit notes correct them.
Every bill has a UPI link and QR with the society’s own UPI ID, the exact amount and the bill number. The money goes straight to the society; Ekvasa never holds it.
The gate phone keeps what it needs: homes, passes, codes, staff and vehicles. Entries wait on the phone and go through in order, with their true time, when the network is back.
The days each person came this month, with times, days off and days missed, and a summary to share on salary day. The office sees everyone across homes.
The guard picks the home, types the visitor’s name and takes a photo. The home gets a notification with the photo and taps Allow or Deny in the app; the guard sees the answer at once.
A resident makes a one-time 6-digit code for a guest, a delivery, a cab or a service visit, valid from 4 hours to 7 days. The guard types it in and the home is told.
Hold the SOS button for two seconds. Every guard, the admins and the rest of the home get an alarm, and by reason so do the people who can act: a medical SOS reaches residents who said they can help (their block first), a fire alarms the whole block, an intruder alert the floors around. A guard or responder taps “I’m going” and the resident sees who is coming.
The guard types a plate, or its last four characters, and sees the home, slot and sticker, never a name or phone number. It works offline for residents’ vehicles.
If the resident agrees, an AI service suggests a new complaint’s team (plumbing, electrical, lift and more), urgency and safety hazard; if not, the office sorts it. The office can change anything.
Find a neighbour by name or home, or by the end of their home’s vehicle number (its last four letters or digits, or more), and call or WhatsApp them where they allow it. Each member chooses whether their number shows, whether they are listed at all, and whether their home’s vehicles show on their card and lead to them.
The words of every message are stored encrypted inside the database. The office never reads private chats; it sees a message only when someone in that chat reports it.
Clubhouse, gym or courts with the society’s own days, hours, slots, limits, charges and deposits. Residents see what is available, taken and theirs, and a slot can never be booked twice.
Homes, residents, parking, vehicles, amenities, guards and accounts from Ekvasa’s Excel templates, with a preview of every row before anything is saved. Nobody is messaged in bulk.
Treasurer, Helpdesk, Notices or Committee member, and where agreed the society’s own roles, each seeing only what it needs. Co-admins too, and a record of every admin and role change that cannot be edited.
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Bring Ekvasa to your society.
Tell us about your society. We call you, show Ekvasa to your committee and set it up with your own data.
