Visitors approved by the home
The guard picks the home, types the visitor’s name and takes a photo. The home gets a notification with the photo and taps Allow or Deny in the app; the guard sees the answer at once.
Gate and guards
Simple for the guard. Clear for the home.
Visitors, codes, daily staff, parcels and vehicles on a few clear screens, with every entry in the society’s gate log, even when the internet is down.
01
Visitors
The home decides; the guard sees the answer at once.
The answer shows the moment it is given
When a home says yes or no, the guard’s screen changes at once. Let them in is a light green card and Do not allow a light red one. Parcels and SOS use the same fast lane.
Nobody left waiting
If the home has not answered in 45 seconds it is reminded, and the guard sees the home’s numbers to call. An answer given on the call is recorded too.
A group in one entry
The guard sets how many people came in together, and everyone sees “Ramesh Patel +2”.
Who is inside, at a glance
Guards check visitors in and out, with an “Inside now” list and today’s counts.
Approved, but not yet inside
When the home says yes and the visitor is not checked in, the guards see Approved 3 min ago, check in and are reminded every 3 minutes, up to 5 times. The society sets the minutes and the limit, or turns it off.
Old entries leave the gate board by themselves
A visitor the home approved who never reaches the gate is marked did not come after the society’s limit, 2 hours unless changed, and the home is told once. A visitor still waiting for the home’s answer ends as no answer after 30 minutes, as if the guard had tapped Visitor left. The guard’s card turns amber before that, and every card says how long ago in the same words.
A photo of every new walk-in
The society can require a photo of each new walk-in visitor: the guard’s button says Take a photo first until one is taken. It is on by default; passes and regular visitors are not asked.
Every guard photo is stamped
The Ekvasa mark, the society, the date and time in India time and, when the guard allows it, the gate’s location are printed on each photo on the phone itself. If location is refused, the photo is stamped without it.
Visitors who stay too long
If the society sets a limit, from 1 to 24 hours, the gate and the home are told when a visitor is still inside after it.
Who let a visitor in, and the gate’s calls
Tap a visitor in the app, or choose Details in the console, for a short timeline: who logged them at the gate, who approved or denied in the app, who marked the home’s answer on a call, the gate’s calls to the home with the time and length of each, and check-in and check-out. It settles who let a visitor in. No call is ever recorded, only who called whom, when and for how long; never the sound, never a number. A call the guard makes from a visitor’s card also shows in that entry, and like every call it is kept 90 days. A home sees only its own visitors, and the office needs the gate-log permission.
When a home does not answer in the app, the guard sees the home’s names and numbers to call.
02
Codes
Expected people come straight in.
Guest passes
A resident makes a one-time 6-digit code for a guest, a delivery, a cab or a service visit, valid from 4 hours to 7 days. The guard types it in and the home is told.
One keypad for every code
A guest’s pass code or a regular’s own code goes on the same Pass code screen. The keypad sits at the bottom, in thumb reach, with a Clear key.
Regulars with their own code
A driver, tutor or dhobi gets a standing 6-digit code for the days and hours the home sets, and the home is told each time they come in.
Deliveries your way
For the next few hours, tell the gate: ask me, leave it at the gate, or send it up. Expecting one delivery? Share a one-time delivery code.
03
Daily staff and parcels
The people who come every day, and what is left for the home.
Daily staff
Maid, cook, driver, nanny and others, with the days they come. The guard checks them in with one tap and the home is told.
Staff profiles
One profile for each person across homes: a photo, a Verified mark from the office, how many homes they work in (never which) and the average of the homes’ ratings. Someone the office blocks is refused at the gate, even offline.
Parcels kept at the gate
The guard logs a parcel with a photo and the home is told. The office sees what is waiting at the gate.
Parcel hand-over code
Every parcel gets a 4-digit code that only the home and the gate can see. The guard asks for it at hand-over; if a parcel goes without it, the home is told why.
04
Vehicles and parking
Find a vehicle’s home without showing anyone’s name or number.
Number-plate look-up
The guard types a plate, or its last four characters, and sees the home, slot and sticker, never a name or phone number. It works offline for residents’ vehicles.
Tell a vehicle’s owner
A car blocking the gate, or lights left on? Type the number and its home is told, without your name, home or number. The office sees the last 30 days of alerts.
Visitor parking and reports
Guards park visitors in visitor slots; residents report someone in their slot or being blocked in; a 2 a.m. report lists visitor vehicles still inside.
05
Emergencies
When a resident needs help, every guard knows.
SOS
Hold the SOS button for two seconds. Every guard, the admins and the rest of the home get an alarm, and by reason so do the people who can act: a medical SOS reaches residents who said they can help (their block first), a fire alarms the whole block, an intruder alert the floors around. A guard or responder taps “I’m going” and the resident sees who is coming.
Guards talk to each other, live
Guards of the same society hold the round Talk button and speak; the others hear them at once and see who is talking. Nothing is recorded. It works on weak networks, a guard who is removed or blocked is disconnected at once, and the society can switch it off.
The gate calls a home from the app
When a visitor waits, the guard can call the home’s residents from the app, with no number shown. The office can call any member. The society can switch calls off, and the call list shows who called whom, never what was said. A call made from the visitor’s card also shows on that visitor’s entry, with the time and how long it lasted.
Patrol rounds and guard attendance
Checkpoints with a QR on the wall, and rounds the gate app ticks off one scan at a time, even with no network. A checkpoint missed in its time is reported to the office. Guards mark in with a selfie stamped with the society, name, time and place, and the gate’s QR. Late or missing shifts are reported, with an Excel for the agency.
Residents in and out, service vehicles
A resident’s own gate QR, and the gate marks residents in and out even without a network. The home sees its own movements. The office sees them only with a permission given on purpose. Movements are kept 90 days. Service vehicles are marked in and out too, with their trips counted every month.
Material passes, moves and the no-dues NOC
A resident raises a pass for goods going out, or a move-in or move-out with a lift slot. The office approves. The gate lets the pass out, even without a network. The no-dues NOC comes as a PDF in the society’s own layout once the home owes nothing.
A tap when your child leaves the gate
The parent who listed a child switches the alert on for that child, and agrees that the gate sees their name and age. The guard then marks the child left, alone or with an adult, and back, even without a network. The adults of the home are told at once.
Today’s bookings at the gate
Guards see today’s amenity bookings, so a party’s guests are expected.
06
Without internet
The gate keeps letting people in when the network drops.
The gate works without internet
The gate phone keeps what it needs: homes, passes, codes, staff and vehicles. Entries wait on the phone and go through in order, with their true time, when the network is back.
A quiet gate phone is noticed
If a gate phone has been out of touch for over a day, the office sees it and its managers are told.
Guards sign in without email
With the society code, a guard ID and a PIN. The office creates guards, resets PINs, switches a login off and prints a sign-in sheet.
07
For the committee
Every entry, with its photo, in the console.
The gate log for the office
Today, 7 or 30 days of visitors with photos, search and filters, updating live. Visitor photos are deleted after 30 days.
Bring Ekvasa to your society.
Tell us about your society. We call you, show Ekvasa to your committee and set it up with your own data.